Registration & Refund Policy

The Woodland Soccer Club offers recreational soccer for boys and girls ages 5 to 18.

COVID-19 (POTENTIAL) SEASON CLOSURE AND REFUND POLICY (updated 5-11-21)

Looking ahead to the fall 2021 season with collective-fingers-crossed soccer play (and everything else) will return to some semblance of normality. This said, we are all at this point reactive and prepared in the event things were to take a turn

Our goal is to be as transparent and upfront as possible as to what we can (and can’t) do in the event the season is unexpectedly cancelled due to a reemergence of COVID-19 and a regression back through the phases.

Player Registration Refund Approach and Policy:

  • IMPORTANT: A critical part of registering your player this season, and the ability to get a refund in the event of a sudden pre-season closure is to select the “Payment Plan” during checkout. This will charge your credit card $10 non-refundable per player registration fee and essentially reserves your place. This fee covers basic costs of club operations (i.e., credit card transaction fees, storage locker rental fees, website hosting subscription, accountant services, etc).

  • The remainder of your registration balance will be charged on August 15, 2021 assuming at that date we know the season is on-track to begin. We took this decision to hedge against having to refund over a thousand transactions in the “worst-case scenario” of the season being cancelled before it starts, a task our all-volunteer board is not set-up to handle gracefully. You must select “Payment Plan” at checkout to enable this, do not select “Full Payment.”

  • Financial aid scholarships & reduced pricing are available prior to registration. Contact headregistrar@woodlandsoccer.org for a promo code BEFORE you begin registration. We are offering families varied levels of support including 100% coverage of all fees and 50% coverage of registration fees.

  • In the event of a season cancellation after August 15th refunds will be issued as follows:

  • If cancelled on or before Oct. 5, 2021 you will receive 100% of your player(s) registration fee minus the $10 non-refundable per player fee.

  • If cancelled on or before Oct. 25, 2021 you will receive 50% of your player(s) registration fee minus the $10 non-refundable per player fee.

  • If cancelled on or before November 2, 2021 you will receive 25% of your player(s) registration fee minus the $10 non-refundable per player fee.

  • If the season is cancelled after November 2, 2021, no refunds will be issued. At that point in the season with ~80% complete all fees have been paid to Seattle Parks Dept (field rentals), WYS/SYSA player fees, the referee association, and the operational difficulties and fiscal commitments made become too great for our all-volunteer, not-for-profit club to recoup these costs.

  • If you have questions about any of the above, please don’t hesitate to contact us at info@woodlandsoccer.org

  • Woodland Soccer Club is an all-volunteer not-for-profit soccer club serving ~1,300 children and ~200 coaches and managers each season. Registration, uniforms, field planning, financial management, all club operations, and of course, coaching and team management, is run by volunteer parents of players just like you. We hope by sharing this information and approach upfront we will allay concerns about registering for fall soccer despite many of the unknowns and uncertainties outside of our collective control. We all want to play!

Thank you,

Your Woodland Soccer Club 

Board of Directors, May 11, 2021

Team Formation & Player Placement

The intent of the club's registration practices are to ensure that all children who wish to play soccer be afforded the opportunity to play on a team. It is WSC and SYSA policy that all children who wish to play soccer be afforded the opportunity to play.

City rec teams are put together by the local club registrars. The registrars have the ultimate responsibility to decide who plays where. Returning players who register in the “Early Registration” window will automatically be assigned to their previous team.

New players living in the Woodland boundaries will be given priority over new players that do not live in the Woodland boundaries. Players are encouraged by SYSA to play with their neighborhood club

Team Composition

WSC does not accept new intact teams. Coaches do not determine the players for their team except that a head coach and one assistant may choose to coach together and have their own kids on the team.

Furthermore, coaches cannot pick and choose players for existing rec teams. Coaches that wish to select who is on a team must play select soccer. Contact with potential new players should not be initiated by the coach.

Likewise, new players do not get to select their team. By design, new teams generally consist of players from multiple schools. Requests may be made in the "Notes" section of the registration form if a player would like to try and play with a friend or classmate. Requests will be honored when possible, but in the end the registrars will do what is best for all teams, and the club at large.

Returning fall players who wish to move to a different team due to certain circumstances (i.e. carpooling, practice, or coach/parent/player conflicts) may do so upon approval by the registrar. Other factors the registrars will look at in assigning returning players who wish to be on a different team include:

  • Is the receiving team able to add the player?

  • If a team gives up the player, are they going to be short players?

The club and coach's responsibility will be to give returning players a chance to sign up, and then fill in with new players as needed. A coach cannot tell a returning player to move to a new team. Any coach concerned with an individual's discipline problem or other extreme conflict should be brought to the attention of the registrar and the club board.

For Fall soccer registration purposes a returning player refers to players from the previous fall's team. It does not include new players that played with the coach or team for Spring soccer and/or winter indoor soccer. The intent of SYSA Spring soccer is that kids return to their Fall teams.

Spring Soccer

Playing on a spring team does not affect your fall soccer team. On occasion, players find new friends to play with during the spring, and want to play with them again in the fall. Most SYSA clubs do not permit this kind of player movement in the fall as it comes very close to looking like select soccer. Recreational teams must be formed by club registrars, in order to preserve the "non-select" nature of recreational soccer.